MISSION
AND BYLAWS OF THE
USS George Washington Carver (SSBN-656) Reunion
Association
MISSION
STATEMENT
Our mission is simply to
renew old friendships, and create new ones, with
everyone who served on our fine submarine. Our reunions
are the forum through which we will accomplish this.
We do this because we profoundly believe that we are a brotherhood of
elite sailors who served on Carver and were qualified in the silent
service. Based on this, we sense a need to nurture "Strength
Through Knowledge" by caring for each other.
Our objectives are as follows:
1. To encourage and develop fellowship among Carver crew members.
2. To establish a common forum for all of us to join
with each other and share our life experiences.
3. To be a source of community outreach for crew
members and assist in any way possible with needs they might
have.
4. To remember our Carver shipmates who have passed on.
5. To be a source of inspiration for other submarine associations.
ARTICLE
I
MEMBERSHIP
AND MEMBERSHIP MEETINGS
Section
1-1. Qualifications for Membership.
Membership in the Association shall be available to any former U.S.
Navy crewmember of the USS George Washington Carver (SSBN-656) who served for
any length of time during the period from the ship’s launching through final
deactivation.
Section
1-2. Classes of Membership and
Manner of Admission. Membership
shall be as follows:
a. Any individual who
meets the qualifications stated in Section 1-1 may apply for membership in
the Association. This class of
membership constitutes the Voting Members.
b.
Voting Members shall be admitted and designated as such upon an affirmative
vote of a majority of the Board of Directors at any meeting at which a quorum
is present. The persons constituting
the formative Board of Directors shall be the initial Voting Members of the
Association, and each person thereafter elected or appointed by the Board
shall, by virtue of such election, be admitted and designated as a Voting
Member of the Association.
c.
The living spouses of deceased former crewmembers, as described in Section
1-1, shall be eligible for, and may apply for Non-voting Membership provided
they were married to the former crewmember at the time of his death. Admission will be subject to an
affirmative vote by the Board of Directors in the same manner as for
admission of Voting Members.
d. The Board of
Directors may elect other Non-voting Members of the Association by
resolution, specifying in such resolution the manner of admission, conditions
and rights of such Non-voting Members.
e. The Board of Directors
shall have the authority to revoke the membership of any Voting Member or
Non-voting Member for cause upon an affirmative vote of two-thirds of the
Board. Such membership may be
reinstated subsequently by the Board.
f. Any Voting Member
or Non-voting Member may withdraw from membership through written notice
provided to the Board of Directors.
Such withdrawal shall be effective upon receipt by the Board.
Section
1-3. Membership Meetings. Membership Meetings will be held during each
reunion of the Association. In the
absence of a reunion for a prolonged period of time, or for any other reason,
the Board of Directors may call for non-reunion meetings should the Board
determine that a need for the meeting exists.
Section
1-4. Notice of Meetings. Written notice stating the place, day and
hour of the meeting shall be delivered to the Membership not less than thirty
nor more than ninety days before the meeting. Since Membership Meetings normally will be held as part of each
reunion agenda, the Notice of Meeting normally will be accompanied by reunion
documentation. The notice shall be
delivered personally, by first class mail, or by e-mail, at the discretion of
the Board of Directors, to each Voting Member and Non-Voting Member. If
mailed, such notice shall be deemed to be delivered when deposited in the
United States mail addressed to the member at the address as it appears on
Membership Books, with postage thereon prepaid. E-mail will be considered delivered if no electronic
notification is received that the e-mail was not delivered.
Section
1-5. Place of Meetings. Membership Meetings will be held at the
place of each reunion, as determined by the Board of Directors, or at such
other place as the Board may decide for a non-reunion meeting. The reunions of the Association and
Membership Meetings may be held within, or outside of, the state of
__________.
Section
1-6. Quorum and Voting. A majority (51%) of the Voting Members
present in person or by proxy shall constitute a quorum at a Membership
Meeting. If a quorum is present, the affirmative vote of a majority of the
Voting Members, present in person or by proxy, shall be the act of the
membership. Each Voting Member shall
have one vote.
Section
1-7. Proxies.
a. Every Voting Member will be entitled
to vote in person at a Membership Meeting, or the Voting Member may authorize
another Voting Member to act for the member by proxy.
b. Every
proxy must be in writing and signed by the member, or issued via e-mail. No proxy shall be valid after the meeting
unless otherwise provided in the proxy.
Every proxy shall be revocable at the pleasure of the member executing
it, except as otherwise required by applicable law.
Section
1-8. Order of Business. The Order of Business at each Membership
Meeting shall be as follows:
a.
Call to Order
b.
Proof of Notice of
Meeting
c.
Documentation of
Voting Member attendees and proxies
d.
Report of
Chairman/President
e.
Report of Committees
(if appropriate)
f.
Financial Report
g.
Election of Directors
to fill needs and vacancies expected to occur prior to next Membership
Meeting
h.
Old Business
i.
New Business
j.
Adjournment
ARTICLE II
BOARD
OF DIRECTORS
Section 2-1. Function. All Association powers shall be exercised by
or under the authority of the Board of Directors. The business and affairs of the Association shall also be
managed under the direction of the Board of Directors.
Section 2-2. Qualification. Any former crewmember of the USS George
Washington Carver (SSBN-656) who is a Voting Member of the Association as
described in Section 1-2 shall be eligible for nomination to the Board of
Directors.
Section 2-3. Duties of Directors.
a. A Director shall perform his duties
as a Director, including duties as a member of any committee upon which he
may serve, in good faith, in a manner he reasonably believes to be in the
best interests of the Association and with such care as an ordinarily prudent
person in a like position would use under similar circumstances.
b. In performing his duties, a Director
shall be entitled to rely on information, opinions, reports or statements,
including financial statements and other financial data, in each case
prepared by and presented by:
(i) One or more members of the Association
whom the Director reasonably believes to be reliable and competent in the
matters presented; or
(ii) Counsel, public accountants or other
persons as to matters which the Director reasonably believes to be within
such person's professional or expert competence; or
(iii) A committee of the Board upon which the
Director does not serve, duly designated in accordance with a provision of
these Bylaws, as to matters within its designated authority, which committee
the Director reasonably believes to merit confidence.
c. A Director shall not be considered to
be acting in good faith if he has knowledge concerning the matter in question
that would cause such reliance described above to be unwarranted.
d. A person who performs his duties in
compliance with this section shall have no liability by reason of being or
having been a Director of the Association.
e. The Board of Directors, by resolution
adopted by a majority of the Board of Directors, may elect a Chairman to
preside at all meetings of the Board of Directors and at all Membership
Meetings, to fix the dates of meetings of the Board of Directors and to have
such other power and authority as provided in these Bylaws or in resolutions
adopted by the Board of Directors.
Section 2-4. Presumption of Assent. A Director of the Association who is
present at a meeting of the Board of Directors at which action on any
Association matter is taken shall be presumed to have assented to the action
taken unless he votes against such action or abstains from voting in respect
thereto because of an asserted conflict of interest.
Section 2-5. Number. Ideally, and to the extent possible, the
number of Directors of the Association shall be nine (9). The exact number of Directors of the
Association may be determined by vote of the voting membership at each
Membership Meeting. The number of
Directors may be changed by a subsequent Board of Directors vote.
Section 2-6. Election and Term. Directors shall serve for terms of four
years, with candidates who are to replace Directors having expiring terms of
office voted on at each Membership Meeting.
Each Director shall hold office for the term for which he is elected,
and until his successor shall have been elected and qualified, or until his
resignation, removal from office, or death.
No person shall serve as Director for more than three consecutive
terms, although the person shall again be eligible after a two-year lapse of
time.
Section 2-7. Vacancies. Any vacancy
occurring in the Board of Directors, including any vacancy created by reason
of an increase in the number of Directors, may be filled by the affirmative
vote of a majority of the remaining Directors in attendance. A Director elected to fill a vacancy shall
hold office until the next election at a Membership Meeting.
Section 2-8. Removal of Directors.
At a special meeting of the Board of Directors called expressly for
that purpose, any Director (including the Chairman) may be removed, with or
without cause, by a vote of two-thirds of the Board members present. Any Director or the entire Board of
Directors may be removed, with or without cause, by a vote of two-thirds of
the Voting Members.
Section 2-9. Quorum and Voting. A majority of the Directors (51%) shall
constitute a quorum for the transaction of business. If a quorum is present, the vote of a
majority of those present shall be the act of the Board of Directors.
Section 2-10. Committees; Advisory Boards;
and Special Interest Groups.
a. The Board of Directors may establish
by resolution and designate from among its members one or more
committees. Any committee of the
Board shall have such purposes and members and be governed by such rules as
may be set forth in the establishing resolution of the Board. Each committee shall have and may exercise
all or any portion of the authority of the Board of Directors to the extent
and as described in the establishing resolution of the Board or these Bylaws,
except that none shall have the authority to:
(i) Approve actions or proposals required
by law or these bylaws to be approved by the Board of Directors or the Voting
Members; or
(ii) Fill vacancies on the Board of
Directors or any committee thereof; or
(iii) Adopt, amend or repeal the Bylaws.
b. The Board of Directors will establish
by resolution and designate from the Voting Members a Reunion Committee for
each and every periodic reunion of the Association. Each Reunion Committee will be responsible for the total
planning, arranging, and conducting of its particular reunion with the
guidance and approval of the Board of Directors. Each Reunion Committee will have the right to include
Non-Voting Members as needed to plan, arrange, and conduct its particular
reunion.
c. The Board of Directors may establish
by resolution, one or more advisory boards and special interest groups,
composed of Voting Members, to advise and consult with the Directors while
serving as links between the Association and other business or cultural communities,
and to perform such other functions as may be designated by the Board. The members and Chairpersons of advisory
boards and special interest groups shall be ratified and may be removed or
replaced by the Board. Each advisory
board and special interest group will have the right to include Non-Voting
Members as needed to perform their functions.
d. The Board of Directors may by
resolution appoint as ex-officio members persons who are not members of the
Association to serve as consultants and advisors to Committees on matters
relating to the business and cultural communities. The ex-officio members shall be entitled to attend the meetings
of the Committees, however, they shall not possess the right to vote.
e. A majority of the Voting Members of the
various committees, advisory boards, or special interest groups then elected
or appointed, as the case may be, and in good standing shall constitute a
quorum for the transaction of business.
If a quorum is present, the affirmative vote of a majority of the
Voting Members present shall be the act of the committee, advisory board, or
special interest group, as the case may be.
Section
2-11. Regular Annual
Meeting. The regular annual meeting of the Board of
Directors shall be held at the time and place approved by the Board. Business transacted at the regular annual
meeting may include the election or appointment of Board Members, Voting
Members and Non-voting members, as well as the business and affairs of the Association.
Section
2-12. Special Meetings. Special
meetings of the Board of Directors shall be held when directed by the
Chairman of the Board, or any two members of the Board, or when requested in
writing by not less than ten percent of the Voting Members. A special meeting requested by Voting
Members shall be called for a date not less than thirty days, nor more than
ninety days, after the request is made.
The Voting Members can also request the meeting at a later date, or
sooner than thirty days if the Board waives the thirty day minimum notice
period. The call for the meeting
shall be by the Chairman of the Board, or the Board may designate another
person to do so.
Section 2-13. Place of Meetings. Regular
annual and special meetings of the Board of Directors, and meetings of the
various committees, advisory boards, and special interest groups may be held
within or without the State of __________.
Section 2-14. Time, Notice and Call of
Meetings.
a. Written notice of the time and place
of regular annual and special meetings of the Board of Directors shall be
given to each Director by either personal delivery, facsimile transmission,
or e-mail at least ten days before the meeting or by notice mailed to the
Director at least thirty days before the meeting. Notice of the time and
place of meetings of the various committees, advisory boards, and special
interest groups shall be given to each member in the same manner or upon at
least ten days notice by telephone.
b. Notice of a meeting of the Board of
Directors or the various committees, advisory boards, and special interest
groups need not be given to any member who signs a waiver of notice either
before or after the meeting.
Attendance of a member at a meeting shall constitute a waiver of
notice of such meeting and waiver of any and all objections to the place of
the meeting, the time of the meeting or the manner in which it has been
called or convened, except when a member states, at the beginning of the
meeting, any objection to the transaction of business because the meeting is
not lawfully called or convened.
c. A majority of the members present,
whether or not a quorum exists, may adjourn any meeting of the Board of
Directors, or the various committees, advisory boards, and special interest
groups, to another time and place. Notice of any such adjourned meeting shall
be given to the members who were not present at the time of the adjournment
and, unless the time and place of the adjourned meeting are announced at the
time of the adjournment, to the other members.
d. Meetings
of the Board of Directors may be called by the Chairman of the Board or any
two Directors. Meetings of the
various committees, advisory boards, and special interest groups may be
called by the Chairman or any two members of such committees, advisory boards, and special interest groups.
e. Members of the Board of Directors or
the various committees, advisory boards, and special interest groups, may
participate in a meeting thereof by conference telephone or similar
communications equipment by means of which all persons participating in the
meeting can hear each other at the same time. Participation by such means shall constitute presence in person
at a meeting.
Section 2-15. Action Without a Meeting. Any
action required to be taken or which may be taken at a meeting of the Board
of Directors or the various committees, advisory boards, and special interest
groups, may be taken without a meeting if a consent in writing, setting forth
the action so to be taken, signed by all members thereof, is filed in the
minutes of the proceedings of the Board, committee, advisory board, and
special interest group, as the case may be.
Such consent shall have the same effect as a unanimous vote.
Section 2-16. Director Conflicts of Interest.
a. Any contract or other transaction
between the Association and one or more of its Directors with any other
corporation, firm, association or entity in which one or more of the
Directors are shareholders, directors, trustees or officers or are
financially interested, shall be either void or subject to cancellation
because of such relationship or interest, or because such Director or
Directors are present at the meeting of the Board of Directors, or a
committee thereof which authorizes, approves or ratifies such contract or
transaction, except when:
(i) The fact of such relationship or
interest is disclosed or known to the Board of Directors or a committee
thereof which authorizes, approves or ratifies the contract or transaction by
a vote or consent sufficient for the purpose without counting the votes or
consents of such interested Directors; or
(ii) The contract or transaction is fair
and reasonable to the Association at the time it is authorized by the Board
of Directors, or a committee thereof.
b. Interested Directors may be counted
in determining the presence of a quorum at a meeting of the Board of
Directors or a committee thereof, which authorizes, approves or ratifies such
contract or transaction.
Section 2-17. Resignations. Any
Director may resign from the Board of Directors upon written notice being
given to the Chairman. The
resignation shall be effective upon receipt of the written notice by the
Chairman, except that resignations received after notice has been given of a
Board of Directors meeting shall not be effective until subsequent to that
meeting, or sooner if approved by the then remaining members of the
Board. Any member of any committee,
advisory board, and special interest group, may resign upon written notice
being given to the Chairman, and such resignation shall be effective upon
receipt.
Section 2-18. Expenses and Salaries.
a.
By resolution of the
Board of Directors, the Directors may be paid their properly documented,
reasonable expenses incurred in connection with the performance of their
duties as Directors, if any.
b. The members of the Board of
Directors, or any of the various committees, advisory boards, and special
interest groups, shall not receive any compensation for their services
rendered as members thereof.
c. Nothing contained in this section
shall be construed to preclude any Director or member of the various
committees, advisory boards, and special interest groups, from serving this
Association in any other capacity and receiving just and reasonable compensation
for the service provided.
ARTICLE III
OFFICERS
Section 3-1. Officers. At their discretion, and with a quorum
present and majority approval, the Board of Directors may appoint Officers of
the Association. The officers shall consist of a President, Vice President,
Corporate Secretary, and Treasurer, each of which shall be elected by the
Board of Directors. Such other
officers and assistant officers and agents as may be deemed necessary may be
elected or appointed by the Board from time to time. Certain offices may be held by the same
person. The failure to elect any of
the aforesaid officers shall not affect the existence of the Association.
Section 3-2. Duties. The officers of the Association shall have
the following duties:
a. The President shall be the chief
executive officer of the Association, and shall preside at all Membership
Meetings and meetings of the Board of Directors.
b. The Vice President shall perform all
of the duties of the President in the absence or disability or refusal to act
of the President, and when so acting shall have all the powers of and be
subject to all the restrictions of the President. The Vice President shall have such other powers and perform
such other duties as may from time to time be prescribed by the Board of
Directors or these Bylaws.
c. The Corporate Secretary shall have
custody of and maintain all of the corporate records except financial
records, and shall record the minutes of all Membership Meetings and meetings
of the Board of Directors, send all notices of meetings out, and perform such
other duties as may be prescribed by the Board or the President.
d. The Treasurer shall have custody of
all corporate funds and financial records, shall keep full and accurate
accounts of receipts and disbursements and render accounts thereof at the
Board of Directors regular annual meetings, at Membership Meetings, after the
end of each fiscal year, and whenever else required by the Board or the
President. The Treasurer shall
perform such other duties as may be prescribed by the Board or the President.
Section 3-3. Term. Each person appointed as an officer shall
hold office for a period of two years and until his successor shall have been
appointed and qualified, or until his earlier resignation, removal from
office or death. In no event shall a
person be appointed as an officer for more than three consecutive terms. A person who has served as an officer for three
consecutive terms may be re-appointed as an officer after a two-year lapse of
time from serving as an officer.
Section 3-4. Delegation of Duties. In the case of the absence of an officer
of the Association or for any other reason that the Board of Directors may
deem sufficient, the Board may delegate for the time being the powers and
duties of such officers to any other officer or officers or to any other
Director or Directors.
Section 3-5. Removal of Officers.
a. Any officer appointed by the Board of
Directors may be removed by the Board, whenever, in the judgment of the
Board, the best interests of the Association will be served thereby.
b. Any vacancy in any office, however
occurring, may be filled by the Board of Directors.
c. Removal, as provided in this section,
shall be without prejudice to the contract rights, if any, of the person so
removed. Election or appointment of
an officer or agent shall not, in and of itself, create contract rights.
Section 3-6. Salary of Officers.
a. By resolution of the Board of
Directors, the officers may be paid their properly documented, reasonable
expenses incurred in connection with the performance of their duties as
officers, if any.
b. The officers of the Association shall
not be entitled to any compensation for services rendered in their capacity
as officers.
c. Nothing contained in this section
shall be construed to preclude any officer from serving this Association in
any other capacity and receiving just and reasonable compensation for the service
provided.
ARTICLE IV
BOOKS
AND RECORDS
Section 4-1. Books and Records.
a. The Association shall keep correct
and complete books and records of account and shall keep minutes of the proceedings
of its Board of Directors, the various committees, advisory boards and
special interest groups, and Membership Meetings. Such books, records of accounts, and minutes shall be filed in
the registered office of the Association and shall be kept for as long as the
Association is in existence.
b. The Association shall keep, at a
location designated by the Board of Directors, Membership Books containing
Voting Member and Non-voting Member information, including their names and
addresses. After the end of each
calendar year, a record of this information for the year ended shall be filed
in the registered office of the Association and shall be kept for as long as
the Association is in existence.
c. Any books, records and minutes may be
in written form or in any other form capable of being converted into written
form within a reasonable time.
Section 4-2. Members; Inspection Rights. Any member of a committee, advisory board,
special interest group, or a Voting Member, stating the purpose thereof,
shall have the right to examine, in person, at any reasonable time or times,
for any proper purpose, the association’s books, records of accounts, and
minutes, and to make appropriate copies or extracts.
Section
4-3. Financial Information.
a. Not later than four months after the
close of each fiscal year, this Association shall prepare a balance sheet
showing in reasonable detail the financial condition of the Association as of
the close of its fiscal year and a shortfall/surplus statement showing the
results of the operations of the Association during its fiscal year.
b. Upon the written request of any
member of a committee, advisory board, special interest group, or a Voting
Member, the Association shall mail to such member copies of any requested
balance sheet and shortfall/surplus statements.
c. The balance sheet and
shortfall/surplus statements shall be filed in the registered office of the
Association, shall be kept for as long as the Association is in existence,
and shall be subject to inspection by any member, as described above.
ARTICLE V
PROHIBITED ACTIONS AND ACTIVITIES
Section 5-1. Dividends Prohibited. The Board
of Directors of the Association may not declare or pay dividends in cash or property
to any Member, Director or officer, and no part of the surplus of the
Association shall otherwise be distributed to the benefit of any Member,
Director or officer.
Section 5-2. Prohibited Activities.
a. No substantial part of the activities
of the Association shall be the carrying on of propaganda, or otherwise
attempting to influence legislation, and the Association shall not
participate or intervene in any political campaign on behalf of any candidate
for public office.
b. Notwithstanding any other provision
of the Bylaws, the Association shall not carry on any activities not
permitted to be carried on (a) by a corporation exempt from Federal income
tax under 501(c)(3) of the Internal Revenue Code of 1986, as amended, or any
successor legislation ("Code") or (b) by a corporation,
contributions to which are deductible under Code Section 170.
ARTICLE VI
DISSOLUTION
The
Association shall be dissolved and liquidated:
a.
Upon a resolution of
a majority of the Board of Directors and an affirmative vote of two-thirds of
the Voting Members, or
b.
Upon a vote of
three-quarters of the Voting Members, or
c.
Upon the death or
incapacity of the last Voting Member.
ARTICLE VII
INDEMNIFICATION
This
Association shall indemnify any and all of its Directors, officers, former
Directors, former officers, or any person who may have served at its request
as a Director, officer, or committee member, to the full extent permitted by
law. Said indemnification shall
include, but not be limited to the expenses, including cost of any judgments,
fines, settlements and counsel fees, actually paid or incurred in connection
with any action, suit or proceeding, whether civil, criminal, administrative
or investigative, and any appeals
thereof, to which any such person, or his or her
legal representative may be made a party or may be threatened to be made a
party by reason of his or her being or having been a Director, officer, or
committee member as herein provided. The foregoing right of indemnification
shall not be exclusive of any other rights to which any Director, officer, or
committee member may be entitled as a matter of law.
ARTICLE VIII
AMENDMENTS
These
Bylaws may be repealed, altered or amended and new Bylaws may be adopted,
only by two-thirds vote of the Board of Directors.